Consultants Privacy Notice

GENERAL DATA PROTECTION REGULATION (GDPR) CONSULTANTS PRIVACY NOTICE

Intec collects and processes personal data relating to its consultants to manage the employment relationship.  Intec is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.  

What information does Intec collect?

• Your name, address and contact details, including email address and telephone number, date of birth and gender.
• The terms and conditions of your Consultancy Agreements.
• Details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers and with the organisation;
• Information about your remuneration (your daily rate)
• Details of your bank account
• Information about your nationality and entitlement to work in the UK;
• Information on your DBS (criminal record).
• Details of your days of work and working hours.  

The organisation may collect this information in a variety of ways.  For example, data might be collected through CV’s; obtained from your passport or driving licence; from forms completed by you at the start of your consultancy agreement.  

In some cases, Intec may collect personal data about you from third parties, such as references supplied by former employers and information from criminal records checks permitted by law.  

Data will be stored in a range of different places, including in your personnel file, IT systems (including the email system), stored on our server and the Finance Department including Bankline.  

Why does Intec process personal data?

Intec needs to process data to enter into a consultancy agreement with you and to meet its obligations under this agreement.  For example it needs to process your data to provide you with a consultancy agreement, to pay you in accordance with this agreement.  

In some cases Intec needs to process data to ensure that it is complying with its legal obligations.  For example, it is required to check a consultant’s entitlement to work in the UK.

Intec has a legitimate interest in processing personal data before, during and after the consultancy agreement.  Processing consultant’s data allows Intec to:

• Maintain accurate and up-to-date records and contact details.
• Ensure effective general HR and business administration.
• Payment of consultancy invoices
• Payment of expenses  

Who has access to data?  

Your information may be shared internally, including Finance, your line managers and IT if access to data is necessary for performance of their roles.  

Intec shares your data with third parties in order to obtain pre-employment references from other employers, obtain necessary criminal records checks from the Disclosure and Barring Service.   

How does Intec protect data?  

Intec takes the security of your data seriously.  Intec has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.  

For how long does the organisation keep data?

The organisation will hold your personal data for the duration of your consultancy agreement.  The periods for which your data is held after the end of your employment are set out in the GDPR Policy.  

Your rights

As a data subject, you have a number of rights.  You can:

• Access and obtain a copy of your data request;
• Require the organisation to change incorrect or incomplete data;
• Require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing  

If you would like to exercise any of these rights, please contact the Finance Director.  

What if you do not provide personal data?

You have some obligations under your consultancy agreement to provide Intec with contact details, your right to work in the UK and payment details this enables Intec to administer the consultancy agreement efficiently.